Your organization can use any number of tools to build its business continuity plan, but Microsoft Word and Excel, PDFs and Google Drives only support some degree of program management. These programs have crucial limitations that end up making regular updates or plan maintenance difficult. As your organization grows, evolves, adapts and inevitably changes, you need to ensure your business continuity plans follow suit.
Acting quickly and accurately during an event requires organizations to go beyond relying on the DIY planning solutions.
Don’t believe us? Here are a few ways DIY planning falls flat:
1. They Lack Relational Database Functionality
The constant change required in BCM can be easily managed with a relational database. Cloud-based solutions allow you to make a change once, and then apply it everywhere necessary. Regular updates like personnel and vendor changes can be done globally without facing the risk of “breaking” other pieces of your plans. Because all plans are stored in a single repository, planners can have a snapshot of their entire program including teams, equipment, locations, and documents.
2. They Do Not Provide Built-In Intelligence
As you get ready to start your planning process, instead of beginning with a lone flashing cursor in a word-processing document, you can get a jump start with a guided interface that leads you toward your ultimate goal — an effective continuity program based on expert methodology. Finding a solution that offers templated plans that align with compliance and regulatory standards and help you identify recovery time objectives (RTOs) is critical for ensuring accuracy and saving time.
3. You’ll See Little ROI
In today’s business environment filled with increasing competition, it is now more important than ever to identify ways to save time and money, while making sure you’re utilizing your resources wisely. Contrary to popular belief, using a word processing tool to manage your plans is not free if you have to pay your people to spend hours doing work that can be accomplished in a fraction of the time with software solution. Instead, that’s extra time that can be spent testing plans, training, and finding recovery solutions.
4. They Lack Ample Security
Going beyond DIY means utilizing the latest high-tech encryption technology to protect your entire program. Due to the lack of security when planning with a traditional tool, planners are able to alter or delete plan information. These types of plan formats are also subject to be easily shared—whether intentionally or not—beyond your walls, opening you up to exposing how you plan to stop and thwart threats.
5. You’ll Miss Out on Valuable Support
Even the best business continuity planning experts could benefit from recommendations and insights from an outside source. If you select the right incident management software, you can access additional support from a certified business continuity professional 24 hours a day, 7 days a week and 365 days a year.
Make the Move
Transitioning from a DIY program to a cloud-based solution doesn’t have to be a daunting task. As you prepare to head into the new year, it’s the perfect time to make the move beyond traditional planning. Begin using a comprehensive business continuity planning software today!
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Topics: Business Continuity
Written by Assurance Software
Assurance Software takes your company’s enterprise-wide business continuity and resiliency program to the next level. AssuranceCM and AssuranceNM work together to allow your business to manage recovery seamlessly – protecting every aspect of your business.